The Importance of Time Management

A common denominator which governs life is that everybody has 24 hours in a day. Why is it that some people can be productive in the tasks assigned to them while others struggle for time if faced with the same work load? The difference is time management. Those who do not manage their time are like headless chickens running with no direction and no results to show. People who practice time management are in control of their lives. They know exactly what they have to do in a day and most probably know what they have to do tomorrow and the next week.

In these times, many people are burning out due to the stress of life. More often than not, these people suffer because they do not practice efficient time management. Obviously, they work very hard for they are always busy. They try to do too many things at one time because they do not know how to prioritize their tasks. As a result, they are less productive though they insist they are working very hard.

Each morning, before going into the daily routines proper, sit down and make a list of things to do. Schedule the day. Whether you are a housewife, a brain surgeon or a student, you have specific sets of things to do. Set your priorities and plan the maximum time you could spend on each task. Perhaps, you may want to spend more time on an urgent project. Stick to your schedule. Do not be distracted. Many times, you draw up a nice schedule but as the day progress and new things come around, you get may confused and stray from the schedule. Be disciplined. Be firm. You may also draw a weekly schedule instead of a daily schedule or both. The important thing is to make some sort of schedule.

To be successful in time management, you have to know your limits. Do not accept any task that you cannot handle. If you are already fully loaded, rejecting a new project may be wiser than accepting it and making a bad job of it.

When you receive a new project or task, don’t procrastinate. Attend to it right away. Procrastination is one of the most notorious culprits of time wasting. When you procrastinate, you are not performing the duties you are supposed to be performing but putting them off. It’s at the back of your mind so you obviously spend time thinking about it but because you are delaying it, you waste precious time which can be used on other things.

Efficient time management also requires efficient delegation of tasks. While you are responsible for your duties, you cannot do everything by yourself. For instance, if you need to pick up an air ticket for your business trip, using a dispatch boy is a better solution than going there to pick it up yourself.

Time management is a very important component of success. A sage once said, “If you fail to plan, you plan to fail.” How true.


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